To Our Victorian Contractors
Information update as of 13 October 2021
First and foremost, we want to thank all our contractors for your continued support and loyalty. This has and continues to be an extremely challenging time for not only you but your family and friends, we can only hope that Victoria’s Roadmap will see everyone moving towards a more positive end to 2021.
The intention of our messaging is to keep you informed about the latest changes introduced to the Construction Industry by the Victorian Government, as well as industry specific definitions provided by the Insurance Council of Australia and of course any AJG Australia requirements to ensure we can continue to work safely and protect all those around us. Of course if you have any questions or concerns, you are most welcome to call our procurement officer in Melbourne on 1300 254 726.
We will continue to keep you updated, particularly as we near our next milestone set out in the Roadmap.
Please take care and continue to work safely…..
By now you will all know that the Construction industry re-opened on Tuesday 5 October under the COVIDSafe Restart Framework to ensure the safety of workers, families and the community.
The key call-outs for small scale constructions sites are: –
It is extremely important to note that the Victorian Government has confirmed the status of insurance assessments, critical repairs and emergency make safes as activities permitted under the Authorised Provider and Authorised Worker list, meaning that we can continue to provide these services even when the property is occupied. The following activities in particular are included in the Authorised Activities List:
The Victorian Government has also defined ‘Critical repairs for emergency or safety reasons’ as –
‘Urgent repairs which must be undertaken to keep individuals within properties and work premises safe, to prevent individuals (including workers) from injury, to prevent property damage or damage to goods, or for urgent repair to an essential service’.
The following are examples of ‘urgent repairs’: –
The Plan outlines the actions required and by who for different scenario’s, therefore, it is important that you and your workers are well versed in our COVID Safe Plan and understand the role you play to ensure the repairs carried out are done so in a safe manner.
Our COVID-19 Site Safety Signs have been created to outline the strict guidelines in place for all workers and visitors to our job sites. Again, please read through these as they apply to everyone on AJG Australia job sites.
It is important that you and your workers carry the following documentation with you at all times: –
Effective immediately, the repair supervisor assigned to the job will provide you with the following documentation before you attend the job site for the first time: –
As you all know, The Premier of Victoria has introduced new restrictions to Metropolitan Melbourne which come into effect from 9.00PM on Monday 16 August 2021 and based on the guidelines released, AJ Grant will conduct assessments, make safe and repairs under the strict guidelines of our COVID Safe Plan for ‘critical repairs to residential premises where required for emergency and safety’. This means we will continue to support our customers and ensure their homes are safe, secure and repaired.
Although we are continuing to assess and repair homes, we must adhere to the guidelines in place to ensure the care and wellbeing of our customers, staff and contractors. This is essential and remains the focus of our business, not only to protect our community but also our industry. We want to ensure we can support and keep work flowing through to you our contractors, as much as possible.
No doubt there will be difficult and uncertain times ahead of you and we hope you, your family and friends continue to keep safe and well
Please continue to work safely to ensure everyone on site remains safe and well.
To view the latest update from The Premier of Victoria, please select this LINK
Permitted Worker Permit
The Government has introduced a ‘Permitted Worker Permit’, from 11.59PM on Tuesday 17 August all representatives of AJ Grant (our employees, contractors and contractor workers) will be required to carry a permit to attend our job sites. AJ Grant has provided you (the principal) with a signed Permitted Worker Permit which you can download by clicking the button below:
Please fill in the sections highlighted in yellow and sign as the ‘employee’, also highlighted in yellow
It is your responsibility to ensure your workers are also carrying the same issued by you.
Job Site Register
The Government has also introduced the requirement for workplaces to establish and maintain a register of every person who attends our job sites for a period of more than 15 minutes. This includes all workers, including our contractors and any customers, clients and other permitted visitors to the site.
To simplify this process and also ensure that AJ Grant maintains an accurate record, we have created a digital form for you and any of your workers to complete.
You will be required to complete this form daily which can be accessed – COVID-workplace-attendance-register (zohopublic.com).
To accurately register the job sites you and your workers attend, please ensure you follow the steps outlined below: –
– you will receive an email with a new link that you can use to update the register for each job site you attend that same day.
– you will also receive a PDF version that you can carry to accompany your Permitted Worker Permit with via email
COVID Safe Site
All AJ Grant job sites will operate under the COVID Safe plan for the prevention and management of COVID-19. The Plan outlines the actions required and by who for different scenario’s, such as the wellbeing of our people, physical distancing, hygiene and cleaning etc. All of our staff are well versed in our COVID Safe Plan and understand the role they play to ensure the assessments and repairs we carry out are done so in a safe manner.
A copy of our COVID-19 Safety Plan must be carried with you at all times and easily accessible whilst on site.
You can download a copy of our COVID-19 Safety Plan below:
Site Safety Sign
A COVID Safety Site Sign has also be created, outlining the strict guidelines in place for all workers and visitors to our job sites. Please read through these as these apply to you and your workers, including: –
A copy of our COVID-19 Safety Signs must be carried with you at all times and displayed on the job site
You can download a copy of our COVID-19 Safety Signs below:
Please ensure you have the appropriate site-specific SWMS relevant to COVID-19 with you at each job site. These SWMS must address any potential COVID-19 risks and what control measures you have in place.
What to do if you or your workers are displaying symptoms of COVID-19
If you or your workers are displaying symptoms of COVID-19 or been in contact with anyone who has or is displaying symptoms, you must notify WorkSafe Victoria and let us know by registering your details:
This information will be sent to our WHS department and recorded on our database so we can effectively manage & reduce exposure within our communities.
**PLEASE remember that you are NOT to work on any AJ Grant worksite for a minimum of 14 days, until medically cleared and authorised to do so by our WHS Manager. Ensure you also follow the strict quarantine and self-isolation guidelines in place**
Important Contact Details
We understand that you may have questions and/or concerns, therefore, we have provided you with a list of contacts:
Procurement Coordinator (Victoria)
0438 109 493
Executive Manager (Victoria)
0451 371 265
If you prefer to contact us by email email@example.com